Not every work issue needs to be hashed out via video calls.
Video conference calls can be difficult to coordinate and time-consuming. Not everyone can just hop on a call, so be mindful of that while deciding whether or not to have a video conference meeting.It’s important to find a quiet space for your video calls so that you can hear your meeting and so that you’re not being disruptive to others while your mic has to be on. But if you work from home and have kids or pets it can be hard to find a quiet room to attend your video conference call meeting.
So what should you do? The best, least intrusive method is to use your video conferencing app’s chat function, if it has one. This way, you and your colleagues can submit all the questions you want during the meeting without audibly interrupting anyone who is speaking. And then, during a natural lull in the meeting, the presenter or meeting host can answer those questions at their convenience because the questions will be viewable by everyone in the chat message sidebar.
If it’s not your turn to speak during the meeting, keep your microphone muted. Otherwise, your video conference call will stream the sounds of your movements. This is especially important if you plan to eat during the meeting, tend to fidget loudly, or if you happen to be in a place that isn’t very quiet like a coffee shop or maybe your home. These background noises can be very distracting and interrupt your co-workers when it’s their turn to speak.
A computer screen shows a video conferencing session at Memphis Meats in Berkeley, California, U.S. in an undated photo. A computer screen shows a video conferencing session at Memphis Meats in Berkeley, California, U.S. in an undated photo.You might be tempted to work on other tasks during the video meeting. If possible, try not to do that and just focus on the meeting at hand and being present with your co-workers.
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