An unstructured executive is likely to be all over the place, distracted by small things and wasting time. An additional danger is that, without realistic expectations and healthy limits, an executive’s job can easily take over his or her life.
Ami is a business development manager for a financial institution. She manages 30 people at branch locations in three cities. Her daily schedule consists of lots of meetings with clients, and taking individual and conference calls with the staff people who report to her., mostly because it takes her too long to write replies. She struggles with completing reports on time. Ami stresses out over performance reviews because she hates giving negative feedback to employees.
What are the most important responsibilities of your job? How much time do you need to devote to each of them? When do you allocate time for these priority tasks in your schedule, and how do you balance your schedule to ensure that priority tasks get done? What specific performance goals do you strive to meet, and how do you consistently monitor and assess your progress?
For Ami, the biggest problem was the flood of e-mails. Every time she stopped to read one, she explained, “I had a terrible time getting back on track.” The solution was to give herself dedicated e-mail times for reading and replying to e-mails, and to ignore them when she needed to focus on other scheduled tasks.
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